Taking Action to Get Organized
What is it going to take to organized your home or office? The more that you think about it, the more it makes you feel yucky. You just don't feel like doing it and yet, you are too embarrassed to have someone come in to help. It is going to require your time, energy, motivation, encouragement, desire and taking action. It isn't going to get done by itself. You have made the decision, and not it's time to take action.
Where to begin? The logistics of getting a space organized can be mind boggling. Do you start with the paperwork and filing or maybe the elimination of items that you just can't seem to get rid of. Do you possibly need help getting rid of things? And when will it fit into your schedule because, there are three ways that it will get done.
1. Rearrange your schedule so that you can still keep your family and business up and running. If you are a morning person, get up and spend an extra 30-60 minutes each morning on organizing. I recommend that you take the time, the evening before, to write down what it is that you are going to do, since you'll be starting it first thing!
2. Find your time-suckers. I guarantee that you will be able to find wasted time during your day. What is it that drains your time? The most common time-sucker is email. Putting a time limit on checking your emails will give you "found time" that you can use to get yourself organized.
Do you seem busier than ever, but feel like you can't get anything accomplished?This problem seems exaggerated by all of these high tech communication tools we use every day. Personally, I struggle with getting my "real work" accomplished while I respond to emails, phone calls, Internet research, and now social media. Even though I know how to manage it, I find it hard to have the discipline needed to spend time working on the "real work" instead of spending time on the "fun stuff". Getting real about the time you spend on all of your daily activities helps you understand how to better manage your time.
How to "Get Real"
* Track the time time you spend each day on ALL of your activities. I recommend an online stopwatch tool (www.online-stopwatch.com). Start and stop the clock when you switch activities. Since it runs in your web browser, keep it open throughout the day.
* Write each activity down in your calendar or on a sheet of paper. At this point, do not change your normal behavior. You need to have a realistic picture of actual time spent, not what you think you should be spending.
* Track how many times you go in and out of email.
Last week I attended the annual conference of the National Association of Professional Organizers! If you can imagine a conference that is run more smoothly and organized, let me know!!! We had a blast in Orlando discovering new products, new services, new books, new ideas (yes, I am rambling) and rekindling friendships from all over the world. Who knew there is a need for organizing in areas like Bermuda, Japan, New Zealand and France? It just goes to show how everyone is looking for a little more order in their lives, no matter where they live.
You may think as we all meet that we are learning new ways to put items in a pretty container, but it was so much more. As organizers, our goal is to help you discover why you are disorganized and ways to help you create new habits to overcome disorganization.
We've all heard the phrase "waste not, want not". It means that if we don't waste what we have, we will not be in need in the future. In general, I think this is a great rule to follow. The recent recession has caused a lot of us to rethink how we spend our time, money and efforts, and motivated us to reuse and recycle a lot more. But what happens when you take this philosophy too far?
As I talk to my organizing clients about why they keep as much as they do, I often hear them say "It would be a shame to let anything go to waste". The irony here is that they are, in fact, wasting an awful lot by hanging on to so much stuff.
The old saying was, "A stitch in time saves nine." Recently I did something on two separate occasions with regard to shopping expeditions that would validate this statement. From a time management point of view, I had meant to save time but instead ended up turning an extra five minutes into additional trips consuming more than an hour each.
The issue was trying on clothes, deciding which to purchase, heading for the cash register, and being sidetracked by another item-impulse buying. I would add that new item to my soon-to-be purchases. Instead of going back and trying this new piece on, I decided it should be fine. I really didn't want to spend the time returning to the dressing room and trying on one more thing-another five minutes. I continued to the cash register, paid for everything, and then after I got home found that there were problems with the last items that I couldn't have noticed without actually trying them on.
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